Simpson Farms JV (SFJV) Career Opportunity!
Office Administrator
Moose Jaw, SK, Canada .
full-time . December 1, 2025
Description
Overview
Working with the Farm Management team, you are primarily responsible for assisting operations of the farm, including: office duties, safety, quality control, and plant and farm reporting.
Education
• High school diploma, or equivalent
• A certificate or diploma in Office Administration or similar is an asset
Experience
• 1-2 years of previous experience in an office role is preferred
• A farming background is an asset
Licenses and Certifications
• A valid driver's license
Knowledge & Skills
• Intermediate knowledge of Microsoft Office
• Effective communication skills, both written and verbal
• Keen attention to detail
• Ability to prioritize and meet deadlines
• Experience with Quickbooks and basic bookkeeping
Key Attributes
• Ability to work well independently and within a team
• Demonstrates a positive work ethic
• Thrives in an ever-changing work environment
• Ability to handle sensitive and confidential information with discretion and professionalism
• Ability to follow instructions - both oral and written
Physical Demands
• Sitting with computer work; 6-8 hours per day
• Keyboarding & reading a computer screen; 4-7 hours per day
• Standing/walking; less than 1 hour/day
• Limited to lifting, bending, reaching or crouching
• Daily local commuting and some travel to other plant locations may be required, on occasion
General Duties & Responsibilities
Office
• Answer, screen and transfer inbound calls
• Greet and direct incoming customers and/or visitors
• Sort and distribute incoming mail or communication
• Daily bookkeeping tasks including entering seed sale invoices and accounts payable invoices into QuickBooks Online
• Maintain lunchroom/office supply inventories and submit orders, as needed
• Post updates on employee communication boards as needed - HR, Safety, Quality
• Coordinate interoffice communications
• Other administrative duties as assigned by management
• Help maintain receivables/payables folders and monitor the SFJV email
• Processes accounts payable invoices and generates payments via cheques and credit cards.
Safety/Quality Control
• Reports to management on Quality Assurance
• PPE equipment tracking
Plant
• Assist with logistics by assigning seals, BOL’s, tracking seed cleaning.
Farm
• Grain inventory tracking
• Collaboratively coordinating grain contracts, seeding, harvest, bin movements
• Submitting all field samples after harvest to elevators and Discovery Seeds
• Working with elevators for grain deliveries and payment of contracts
• Maintain spraying, seeding and harvest records in AgExpert Field
• Track all seed cleaning, paperwork and send samples for lab testing
Seed Sales
• Seed sales contracts for production contracts through Grain Buyer
• Assist in seed sales
• Make sure all seed positions and paperwork is kept up to date
• Enter all pickup invoices into QB